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Company: United Dairy Farmers
Location: Hamilton
Posted on: September 22, 2022

Job Description:

Position Title: Associate Store Manager

Reports to: Store Manager

Schedule: Full Time (40 hours per week);minimum of five(5) shifts each week including three (3) scheduled first shifts; Minimum of two (2) second shifts which are opposite of the store manager's schedule. Minimum of two (2) scheduled weekends per month.

Position Description: The Associate Store Manager (ASM) at United Dairy Farmers is a role that is meant to provide support and assume a portion of the same responsibilities as the Store Manager. In the absence of the Store Manager, the ASM will make decisions related to the overall operation of the store including people, operational, guest service and any other operation issues.

The primary responsibility of an ASM is to ensure the delivery of an outstanding experience to every Guest by following the five stages of The Hi Five Guest Experience, either personally or through other associates on duty during his or her shift. This includes both direct service to guests as well as maintenance of excellent store conditions. The ASM serves as the many of the same roles and functions as the Store Manager enabling the Store Manager to focus on value-adding activities to drive success of the store. The ASM ensures the safe and efficient operation of his or her shift while complying with all laws and regulations, and all company policies and requirements. Associate Store Managers must be legally qualified under applicable state laws to conduct all sales transactions including alcohol and tobacco sales.

Essential Functions:

  • Managing, Training and Coaching other Associates including:
    • Assigning/monitoring performance of duties, coaching The Hi Five Guest Experience, and training of all store associates (First Assistant Managers, Assistant Managers, Shift Leaders and Guest Services Associates) in all store processes.
    • Provides direct counseling to associates as well as input to Store Manager for counseling/discipline of associates.
    • Performs screening interviews with applicants.
    • Trains current and new associates.
    • Store Administration: The ASM can perform the same duties and assignment of the store manager including ordering, review of weekly delivery reports, transfer of products, completion of paperwork as directed by Store Manager or District Supervisor.
    • Overall Guest Experience: Provide the signature UDF Hi Five Guest Experience; greet Guests with a warm, authentic hello, ensure store is prepared and ready for Guests at all times, anticipate needs of Guests and provide assistance to ensure each Guest leaves satisfied with the intention to return to our store.
    • DipSide Guest Experience: Preparation of shakes/malts, cups/cones of ice cream/yogurt, sundaes, sodas and "hand-packed" containers. In addition trains and coaches associates on proper dipside techniques.
    • Efficient Operation of Point of Sale System and Gas Console: Properly authorizing and control gas sales, accurately register all transactions, handling coins/currency/checks/credit card transactions/coupons/food stamps and making change.
    • Stocking Merchandise: Keep shelves, displays, milk box and freezers filled and faced, ensure dip cabinet is filled and appears presentable to our Guests; ensure coffee pots and ice dispensers are full, ensure the proper rotation of stock and check for out of code dates.
    • Security: Maintain awareness of all Guests in the store/on the lot to minimize shop-lifting and gas drive-offs, control cash levels in the register by using proper "drop" procedures, doing vendor log-in and following all steps in the Tobacco/Alcohol Management and Robbery/Violence Deterrence programs. May review video as needed for investigative purposes (theft, Guest relations, cash/inventory control, etc.)
    • Maintenance: Ensure the store and parking lot are kept in a safe, clean and organized condition; keep store equipment clean; monitor product and refrigeration equipment temperatures.
    • Reporting: Accurate completion of time records and The Hi Five Readiness Planner.
    • Other duties as assigned by Management

      Minimum Requirements:
      • Ability to speak, hear and understand spoken English well enough to communicate effectively with customers.
      • Ability to see well enough to operate store equipment, including POS terminal, gas console, check identification documents and to use price book.
      • Ability to understand operating instructions for store equipment and to operate all store equipment.
      • Ability to prepare DipSide items using supplies located in the dip cabinets.
      • Ability to handle coins, currency, checks, credit transactions, coupons and food stamps, recognize denominations and accurately make change.
      • Ability to recognize numbers, count and do arithmetic well enough to complete required records.
      • Ability to move merchandise from storage to shelves/displays/freezers/milk box and place for proper display.
      • Ability to clean counters and other surfaces.
      • Ability to tolerate exposure to temperatures as low as -30 degrees Fahrenheit for at least 2 minutes.
      • Ability to tolerate exposure to temperatures as low as +33 degrees Fahrenheit for at least 10 minutes.
      • Ability to raise at least 10 pounds from floor level to a height of 5 feet.
      • Ability to place an 8" x 10" x 10" package weighing 21 pounds into a dip cabinet, the top of which is 3 feet above the floor.
      • Ability to coach, teach and train associates on key store operating processes.
      • Ability to communicate effectively with associates and guests
      • Ability to effectively recruit and select candidates for store roles.
      • Ability to make quick decisions and work in a rapid-paced environment
      • Demonstrated leadership and management skills to lead the successful operation of the store


        The lists of ESSENTIAL FUNCTIONS and MINIMUM REQUIREMENTS for this position are not exhaustive but are believed to be accurate at the time of publication. Management reserves the right to revise this job description at any time without notice and to require that other tasks be performed when necessary (for example in response to emergencies, changes in personnel, changes in workload or technical developments).

Keywords: United Dairy Farmers, Hamilton , ASSOCIATE STORE MANAGER - Store 031, Hospitality & Tourism , Hamilton, Ohio

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