Program Operations Coordinator, WomenLift Health
Company: Stanford Medicine
Posted on: January 16, 2022
Stanford University is seeking a Program Operations Coordinator
(Administrative Associate 3) to work under the direction of the
WomenLift Health Program Operations Lead to contribute to
implementation and administration of operational functions to
achieve the objectives of WomenLift Health. This position will work
very closely with both the Program Content Lead and the Executive
Director as well.
This recruitment is for 1 full-time (100% FTE) position.
WomenLift Health is housed in the Stanford Center for Innovation in
Global Health, in the School of Medicine. Supported by a grant from
the Bill & Melinda Gates Foundation, WomenLift Health's mission is
a world where diverse, accomplished leaders collectively transform
global health outcomes. WomenLift Health will achieve this through
elevating and unleashing talented mid-career women to advance as
global health leaders. WomenLift Health has an ambitious strategy
to build scalable platforms to deliver interventions supporting
women's leadership in health. Its goal is to reach and empower
thousands of diverse women spanning countries, sectors and
disciplines and to catalyze not only individual behavior change,
but also influence change in the organizations and society in which
they live and work.
The strategy for transformative change includes:
- Empower, train and cultivate the next generation of mid-career
women leaders in health;
- Accelerate and learn from gender-friendly organizational change
with a portfolio of institutional partners;
- Support global, regional and local convenings of women and men
to share challenges and opportunities;
- Support global, regional and national champions committed to
advancing women's leadership;
- Amplify stories and evidence as well as provide access to
e-learning through a scaled digital platform.
The Program Coordinator will work closely with the Program
Operations Lead, Program Content Lead, Executive Director and other
members of the small and nimble WomenLift Health team to contribute
to designing, building and implementing the systems and processes
to efficiently track and support the operations of the WomenLift
- Assist Program Operations Lead and Content Lead with by
assisting with grant reporting, RFPs, contracts, sub-awards,
consulting agreements, budgets, etc.
- With Program Operations Lead and Executive Director, support
the WomenLift Health Global Advisory Board and other key
stakeholders including Stanford, international partners, and Bill
and Melinda Gates Foundation (BMGF), including: scheduling GAB
calls and in person meetings, overseeing logistics, managing
meetings within budget, etc.
- Working with the Content Lead, contribute to establishing and
managing processes and systems to support the WomenLift Health
training of mid-career women leaders in global health in the U.S.
The WomenLift Health training (Leadership Journey) will be
initially for 1 or 2 cohorts per year each with 24 women for a
total period of 12 months. The Program Operations Coordinator will:
- Support the Content Lead with the call for applications, review
of applications, and registration of 24 selected women selected for
- Support virtual meetings between members of the cohort.
- Coordinate the logistics and event planning for 2 in-person
trainings during the 12-month training period - an initial 1-week
leadership immersion (May) and a closing 3-4 day "leadership
launch" (December). These in-person trainings will typically be
held at Stanford but may be held in other U.S. locations such as
- Develop and manage systems to track each members' leadership
- Help to design, build and manage mentor, peer and alumni
networks for the U.S cohorts.
- Support WomenLift Health Executive Director and Leads as they
implement core program activities including engaging, communicating
with and supporting internal and external partners involved in key
activities. The external partners include implementing partners
(sub-awardees and contractors), donors, members of the Global
Advisory Board and other stakeholders in the global health
- With Content Lead and Operations Lead, support designing and
maintaining processes to review and refine both the policies and
the implementation of the leadership training program. This
includes application and selection processes for the women fellows
in the U.S. cohort (24 per year), processes for tracking and
supporting individual fellows across the 12-month leadership
journey, processes to track, assess and disseminate the applied
leadership projects of each fellow and the processes to engage,
match and support virtual meeting between mentors and individual
- Assist WomenLift Health communications personnel with
development of US cohort training materials by contributing to
development of presentations, flyers, brochures, etc.
- Schedule, plan and execute WomenLift Health "Leadership
Journey" events, WomenLift Health team meetings with core
implementing partners and donors and organizing multi-partner
workshops and discussions.
- Support the Program Operations Lead in reviewing and updating
the WomenLift Health implementation plan and dashboard, monitoring
implementation of activities and tracking budget expenditures.
Prepare reports such as monthly updates on expenditures against
budgets. With the Program Operations Lead, develop and update
processes and systems for effectively monitoring program
- With Program Content Lead, contribute to program monitoring by
tracking leadership fellows participating in the US cohort
throughout the different stages of the 12-month defined training
program (Leadership Journey) including application, virtual
activities, first in-person training week, applied leadership
project, defined touchpoints with mentors and peers and the final
in-person training and closing session.
- Assist the Executive Director and Program Operations Lead in
preparing donor grants and reports.
- With Operations Lead, contribute to developing the $2-4 million
per year budget and approving and monitoring expenditures for
WomenLift Health activities against the budget.
- Assist with developing expenditure reports for funder.
- Independently support the implementation of operational tasks
working with Stanford administrative teams including: processing
contracts, managing budgets and tracking progress against
- Independently support the team in procuring equipment such as
laptops and printers and other office supplies.
- Working with the Executive Director and Leads, assist in
developing grant proposals including developing budgets and
narratives on grant deliverables and managing the grant
administration including building and managing processes to track
grant deliverables and expenditures against grant budgets.
* - Other duties may also be assigned
- Bachelor's degree in a related field and 2 or more years of
related experience in activities including training implementation,
project management, scheduling, tracking, and budgeting.
- Background in global health, gender equity, and leadership
- Knowledge of Stanford's operational systems and processes.
EDUCATION & EXPERIENCE (REQUIRED):
- High school diploma and four years of administrative
experience, or combination of education and relevant
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with
office software and email applications.
- Demonstrated success in following through and completing
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment
in making decisions.
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.* - Consistent with
its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the
University\'s Administrative Guide, http://adminguide.stanford.edu.
- Schedule: Full-time
- Job Code: 4103
- Employee Status: Regular
- Pay Grade: F
- Requisition ID: 85531 As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
Keywords: Stanford Medicine, Hamilton , Program Operations Coordinator, WomenLift Health, Healthcare , Hamilton, Ohio
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