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Assistant/Associate Director, University Events

Company: Colgate University
Location: Hamilton
Posted on: August 3, 2022

Job Description:

Assistant/Associate Director, University Events Position Title Assistant/Associate Director, University Events Full Time/Part Time Full Time Division Office of University Communications Department Office of University Communications Department Statement University Communications and Events seeks to inspire the nation and the world by telling the Colgate story. We drive the clarity and consistency of the University's message in order to build awareness, protect the University's reputation, attract the best and brightest, and foster lasting relationships. - Accountabilities Located in the Office of University Communications and Events and reporting to the Director, University Events, this position is accountable for the overall successful and efficient administration of events for the University. Specific accountabilities include:

  • Event Production - responsible for execution of various levels of events from routine to complex in support of institutional/strategic initiatives.
  • Financial Controls - responsible for building an accurate and thorough budget and adherence to the budget throughout the planning process. Ensure that cost avoidance/saving measures are identified.
  • Branding and content guidance - understand, apply and promote internal client's vision while providing direction on University brand standards.
  • Event closing - provide internal clients with a reconciled budget, scheduling post conference debrief / surveys and generate feedback. Name Event Planning Description
    • Demonstrated ability to plan, manage, coordinate or oversee events small and large scale with high visibility requiring a high level of coordination and collaboration.
    • Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors.
    • Demonstrated ability to communicate both in writing and verbally all aspects of planning events.
    • Demonstrated ability to recognize and resolve problems in a timely manner, using sensitivity, discretion, and political acumen.
    • Ability to accurately disseminate information to internal and external constituents regarding events. Name Description
      • Demonstrated ability to prepare and manage department budgets as well as individual event budgets. Name Technology Description
        • Demonstrated mastery of relevant key databases and software sufficient to efficiently execute event marketing and logistics.
        • Ability to review and approve error-free copy on the web and for email distributions Name Customer Service Description
          • Demonstrated ability to answer or otherwise satisfy administrative inquiries to the division/function using exceptional customer service skills.
          • Knowledge sufficient to redirect any special events inquiries to the most appropriate resource.
          • Able to build relationships with multiple constituents and across the university.
          • Demonstrated ability to work cooperatively with campus constituents as well as external constituents Name Description
            • Demonstrated skill in vendor selection and contract negotiation techniques.
            • Demonstrated ability to manage vendors and ensure they perform to expectations. Name Brand Management Description
              • Able to consistently reflect and represent the Colgate identity in all aspects of events.
              • Able to collaborate with clients and University departments to ensure compliance with policies and standards around brand identity. Name Personal Accountability for Results Description Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback. Name Effective Communication Description Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information. Name Problem Solving and Decision Making Description Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions. Name Change Management Description Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate. Name Leadership and Teamwork Description Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members. Name Creativity and Innovation Description Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives. Name Diversity and Inclusion Description Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community. Name Sustainability Description Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices. Requirements Professional Experience/ Qualifications
                • Excellent interpersonal communication skills and a highly collaborative nature
                • Must be able to work collegiality with a diverse group of constituents on a daily basis.
                • Knowledge and understanding of concepts, principles, and practices of event planning, including event design, vendor relations, organization, branding and production.
                • Demonstrated written and verbal communication skills.
                • Demonstrated ability to apply good judgment and professionalism while multitasking and managing high pressure situations.
                • Demonstrated capability to work collegially with a diverse group of faculty, staff and students on a daily basis.
                • Ability to manage multiple projects with varying deadlines.
                • Demonstrated project management skills.
                • Demonstrated ability to manage budgets.
                • Must be creative, and capable of brainstorming with a team and enthusiastic about event management.
                • Excellent computer skills required and strong knowledge of a variety of software programs, especially Microsoft Word and Excel, are essential. A willingness and desire to learn new database programs and technology is a plus.
                • Knowledge of safety regulations and other federal/state/local laws and regulations preferred. Preferred Qualifications Education A Bachelor's degree or comparable professional experience is required. Certifications Physical Requirements Ability to work evening and weekends, as required.
                  Ability to stand for long periods.
                  Ability to lift 30 lbs. Other Information Diversity Statement
                  Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead.

                  Please describe how you would connect and work with a diverse community. The statement can be any length (e.g. paragraph or page). You can upload the statement under the Diversity Statement document heading. For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements . Requisition Number 2022S086Posting Temporary No Work Schedule Weekdays, with occasional weekends. Job Open Date 07/12/2022 Job Close Date Open Until Filled Yes Special Instructions Summary EEO Statement It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply. Clery Act CAMPUS CRIME REPORTING AND STATISTICS
                  The Campus Safety Department will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu . You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety .Supplemental Questions Required fields are indicated with an asterisk (*).
                  • * Are you currently a Colgate employee?
                    • Yes
                    • No
                    • * Have you ever been a Colgate employee?
                      • Yes
                      • No
                      • * Are you at least 18 years of age?
                        • Yes
                        • No
                        • * Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
                          • Yes
                          • No
                          • * Please let us know how you heard about this position.
                            • Albany Times Union
                            • Binghamton Press & Sun
                            • BlackCoachesinSports
                            • Careerbuilders.com
                            • Cazenovia Republican
                            • Centralnewyorkhelpwanted.com
                            • Chronicle of Higher Education
                            • Chronicle of Philanthropy
                            • Colgate Employee
                            • Colgate Website
                            • CoSIDA
                            • Diverse Issues of Higher Education
                            • HERC (Upstate New York HERC)
                            • HigherEdJobs.com
                            • Indeed.com
                            • InsideHigherEd.com
                            • LinkedIn
                            • Mid-York Weekly
                            • NACWA
                            • naviGATE
                            • NCAA News
                            • Norwich Evening Sun
                            • Oneida Daily Dispatch
                            • Sherburne News
                            • Studentaffairs.com
                            • Syracuse Post Standard
                            • Utica Observer Dispatch
                            • Waterville Times
                            • WomenLeadersinCollegeSports.com
                            • Other
                            • If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.(Open Ended Question)

Keywords: Colgate University, Hamilton , Assistant/Associate Director, University Events, Executive , Hamilton, Ohio

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