Associate, Enterprise Meeting Services – North America Meetings Team

Company: Eli Lilly and Company
Location: Indianapolis
Posted on: June 25, 2025

Job Description:

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world. Global Business Solutions (GBS) is a global partner that was born in finance and provides unique capabilities that enable Lilly to accelerate the value we bring to patients. It has evolved and expanded into diverse Business Service functions including Enterprise Meetings Services. Enterprise Meeting Services (EMS) is a centralized global meetings and congresses team that offers best in class, compliant and seamless execution of meetings and congresses, utilizing efficient tools and processes to accelerate business requirements and deliver outstanding customer experiences. We take care of all aspects of health care providers and employee meetings and congresses for all business areas such as Marketing, Medical, Sales and others, delivering an end-to-end support that includes strategic project management, consultancy, logistics planning and oversight, contracting, administrative and finance support, vendor management, on-site execution and facilitate transparency publication. Responsibilities: The Meetings Associate will play a critical role in the planning, coordination, and onsite execution of Executive and Board level meetings and other high-profile events. This position requires exceptional attention to detail, discretion, and the ability to manage complex logistics in a fast-paced, high-stakes environment. The ideal candidate will have experience in corporate event planning, particularly at the executive level, and will demonstrate strong communication, project management, and critical thinking skills. Oversee all logistical aspects of Executive and Board meetings, including venue selection and attending site visits, travel arrangements, catering, AV/tech setup, and security protocols. Serve as the primary liaison between internal stakeholders, external vendors, and the Executive Committee Assistants and effectively lead, collaborate, and manage multiple relationships with external partners to positively impact the meeting experience. Comply with Global Standards on meetings and events interactions with external parties and all other relevant Lilly policies and procedures. Be responsive for audit readiness and compliance requests. Understand meeting needs by providing project management expertise and direction to ensure fulfillment of meeting expectations (including, but not limited to, a “Run of Show” agenda created for each meeting). Support the enterprise meeting program through different systems and tools focused on meeting planning & contracting process. Initiate and facilitate optimization opportunities connected with processes, systems, and people. Basic Requirements: Bachelor’s degree required. Excellent verbal and written communication skills and strong project management skills. Proficiency in tools such as MS Office 365 Minimum of 5 years of experience in corporate meeting planning, preferably supporting C-suite or Board-level events. Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization and/or visas for this role. Additional Skills/Preferences: Proficiency in Cvent, Microsoft Teams and Excel. Ability to create impact at various levels, including immediate peers and across teams and functions. Demonstrate strong critical thinking skills and anticipate a range of day-to-day challenges including standard and non-standard requests. Proven ability to pivot quickly when necessary and be available to process multiple options simultaneously. Ability to maintain confidentiality and professionalism under pressure. Willingness to travel and work flexible hours as required. Additional Information : 20% Travel Indianapolis Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form ( https://careers.lilly.com/us/en/workplace-accommodation ) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response. Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status. Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups. Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is $57,750 - $129,800 Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees. WeAreLilly

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