Administrative Assistant
Company: G & J Pepsi-Cola Bottlers
Location: Hamilton
Posted on: May 27, 2023
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Job Description:
POSITION SUMMARY
To provide confidential, professional administrative support to
assigned managers and work groups s so the company can achieve its
goals and objectives
--- Provides general administrative support (e.g. copying, faxing,
mailing, filing, telephone and email support, calendar
administration, expense reports, preparing presentations, attending
meetings, taking minutes, travel arrangements) to assigned
individuals and work groups.
--- Communicates with customers and/or suppliers, management team
and other employees regarding requests for information; supervisor
and management team regarding any problems or issues (e.g. employee
concerns, consumer/customer/supplier issues).
--- Collects, sorts, distributes and prepares mail, messages or
courier deliveries.
--- Processes and prepares memos, presentations, reports and other
documents according to established standards.
--- Completes and maintains designated reports, and other paperwork
according to established company policy; completes time-off
requests.
--- Transmits information or documents to customers, suppliers,
employees using computer, mail or facsimile machine.
--- Greets individuals entering facility; determines nature and
purpose of visits and escorts them to specific destinations.
--- Schedules and reserves space and/or equipment for meetings and
prepares list of and tracks participants.
--- Maintains confidentiality of financial information, pricing,
customer and supplier information, passwords to websites (e.g.
credit card companies) and other sensitive and confidential
information.
--- Works assigned schedule, exhibits regular and predictable
attendance and works outside of the normal schedule as required to
meet workload demands. Performs other related duties as
required.
Education: High School Diploma, GED or equivalent degree required;
Associates degree in business management or related field strongly
preferred.
Experience: 3-5 years of previous administrative support in a
sales/operations/production /distribution environment required.
Computer Skills: Proficiency in Microsoft Office Suite, including
Access.
Other Requirements: Knowledge of: Microsoft Office Suite including
Access; Business Intelligence Reporting; beverage industry. Skill
in: internal and external customer service. Ability to: work
quickly, efficiently and independently; multi-task; prioritize; be
detail oriented; meet deadlines in a pressured situation;
communicate effectively with other employees and develop good
working relationships; adapt to change; problem solve; operate a
computer, copier, printer, fax machine; read and write. Other
functions, skills and abilities may also apply.
Keywords: G & J Pepsi-Cola Bottlers, Hamilton , Administrative Assistant, Administration, Clerical , Hamilton, Ohio
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